• Schools must ensure reliable internet access and fully functioning devices (laptops or tablets equipped with a working webcam and microphone).
• All participants are expected to use a microphone of sufficient quality to guarantee clear and audible communication throughout the session. The use of lapel or lavalier microphones is strongly recommended, as these offer better audio clarity.
• Schools must ensure access to the event platform (e.g. Zoom, Teams) and have any required software installed, tested, and updated in advance.
• A test connection session may be scheduled prior to the event, and schools are expected to attend to identify and resolve any technical issues ahead of time.
• Participants must join from a quiet, well-lit space to minimise distractions, ensure good visibility, and maintain a professional atmosphere.
  • Poor lighting, background noise, or malfunctioning audio may affect the quality of the presentation and can result in the school’s participation being compromised.
• Schools are responsible for making sure all participants strictly adhere to these technical requirements, as they are essential to the smooth running of the Global Perspectives Fair.

All participants are expected to uphold the highest standards of professionalism throughout the event. This includes:

• Respectful communication with peers, presenters, and organisers at all times.
• Appropriate dress code, such as school uniform or smart casual attire.
• Strict prohibition of offensive language, gestures, or imagery.

Schools are responsible for briefing all students and staff on these expectations prior to the event.

• Participants must join from a quiet, well-lit space, ensuring a professional and distraction-free environment. Speaking from classrooms or any other location with background noise is strictly discouraged and may compromise the quality of the presentation.
• Microphones should be kept muted when not speaking, and cameras should remain on for the duration of the session, unless otherwise instructed by the organisers.
• Any behaviour or technical setup that disrupts the session may lead to intervention by the Cambridge event team and could impact the school’s participation.
• Teachers are not permitted to speak on behalf of students or deliver any part of the presentation during the event. The presentation must be led exclusively by the students involved in the project.
• Students must present live. Recorded videos cannot replace the live presentation, but short videos (up to 2 minutes) may be included to illustrate relevant aspects of the project.
• As with any presentation, rehearsing is strongly recommended to ensure clarity, fluency, and confidence.
• Teachers are encouraged to support students beforehand by helping them refine their choice of words and pronunciation, particularly for frequently used terms within their projects.
• Reading directly from a script is highly discouraged, as presentations should reflect students’ understanding and engagement with their work.

     Safeguarding and supervision

• Schools are responsible for ensuring appropriate supervision of students during the event.

     Accessibility and inclusion

• Schools should inform organisers of any accessibility needs (e.g. captions, screen reader compatibility) at least 2 weeks before the event.

• Organisers will make reasonable efforts and adjustments to support inclusive participation; however, we cannot guarantee that all requests will be accommodated.

• Schools must obtain the necessary parental or guardian consent for student participation, including:
  • Use of names, images, or video in event recordings or promotional materials.
  • Participation in interactive sessions (e.g. polls, breakout rooms).
• Students whose families have not submitted a signed consent form will not be allowed to participate in the event.
• It is the school’s responsibility to inform families of this requirement and to ensure that all consent forms are collected and submitted by the published deadline.
• Organisers will comply with all relevant local data protection legislation as well as the UK’s GDPR. Personal data will not be shared without consent.
  
  

  Recording and Content Use

• By participating in the event, schools and students acknowledge and consent to the recording of the session and the use of such recordings for internal, training, or promotional purposes.
• Participants are strictly prohibited from recording, taking screenshots, or distributing event content without prior written permission from the organisers.
• All materials shared during the event are the intellectual property of the organisers, unless otherwise stated.

      Contingency and Support

• • In the event of technical failure or disruption, organisers will provide clear guidance on alternative access or rescheduling options where possible.
  • A live support channel will be available throughout the event to assist with troubleshooting and respond to queries in real time.

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  Feedback and Follow-Up

• • Schools will be invited to complete a short post-event feedback form to help organisers evaluate the event and continuously improve future editions.
  • Certificates of participation (where applicable) will be issued to the nominated school lead contact within 10 working days of the event.